NOTE:You must incorporate your company within 3 months of name approval. Failure to do so will cancel you company name from the database. You will then need re-apply for a company name from the beginning.
Step 1: Decide the Company Name
You must first search the database of the registered companies through this portal for possible similar names. You may be either a professional or a member of the public.
Step 2: Select Request Type
There are three types of requests you can make on-line (http://www.drc.gov.lk)
(I) Name Approval
(II) Name Approval & Incorporation by Members
(III) Name Approval & Incorporation by Capitol
Step 3: Pay for name Request
You will log onto the Internet Payment Gateway and make the due payment. Even if you request for incorporation, you will only be required to pay for name approval, initially.
If you select Option (I)
- Attach Memorandum & Articles of Association (Optional) Once you verify the availability of the Name, fill the Name search form ( ie A16). You can simultaneously submit a draft copy of the Memorandum & Articles of Association. Or this could be submitted at a later date after the name is approved.
- The form A 16 and the Memorandum & Articles of Association are examined by at the public information counter. More information will be requested depending on the manner in which the forms have been filled. This may be done by e-mail. If the name includes initials they will ask for what the initials stand for.
NOTE: Once the name and the Memorandum & Articles of Association are approved the requestor has to submit forms 5, 36A, 46 and 47 and two copes of the approved Memorandum & Articles of Association. A fee of Rs 135 will be charged for each form on submission.
Form 5 Declaration Of Compliance
Form 36a Intended Location Of Registered Office
Form 46 Consent To Act As A Director
Form 47 List Of People Who Have Consented To Be Directors
- The incorporation fee based on the authorized share capital and charges for stamps, as well as the fee for the Articles of Association should be paid at this point.
If you select Option (II) or (III)
Attach drafts of all listed documents
You must attach the proper drafts documents required for incorporation.
Steps 6-8 will be only for companies that have requested incorporation on-line.
Step 4: Name Verification by DRC
The Name verification document is sent to the database administrator who will run a search for similar names which he will list it out and send it to the registrar.
Step 5: Approval of Name
The registrar has the sole authority to approve the name and either he or his delegate authority to approve the Memorandum & Articles of Association. He will ether request for more information, a change or will approve the name. He will examine the content of the Memorandum & Articles of Association and approve the document.
Step 6: E-Mail Notice to pay Incorporation Fees
DRC will send you a link to make the payment for incorporating your company. The fee is calculated at the time of submission of your application. After the DRC receives this payment the DRC will proceed with the incorporation.
Step 7: Payment of fees for incorporation
You must click on the link sent to you and enter the Internet Payment Gateway and make your due payment.
Step 8: Incorporation of Company
The registrar has the sole authority to approve Incorporation. He will ether request for more information if clarifications are required on the drafts you have attached. He will examine the content of the Memorandum & Articles of Association and all other necessary forms and approve/reject based on the information given by you. the DRC will inform you via e-mail once the decision has been made.